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This article is intended to illustrate basics of the Powerpoint Online Application as part of Office 365.

PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures, words, and shapes that help you build your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

  1. On the File tab of the Ribbon, select New, and then choose a theme.

    PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.

  2. Click Create, or pick a color variation and then click Create.

    Shows the Create New presentation from Theme dialog in PowerPoint

Insert a new slide

  • On the Home tab, click the bottom half of New Slide, and pick a slide layout.

    Shows New Slide button on Home tab of the ribbon in PowerPoint

Save your presentation

  1. On the File tab, choose Save.

  2. Pick or browse to a folder.

  3. In the File name box, type a name for your presentation, and then choose Save.

Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).

Save your PowerPoint presentation

Tip: Save your work as you go. Press Ctrl+S often.

Add text

Select a text placeholder, and begin typing.

Shows adding text to a text field in PowerPoint

Format your text

  1. Select the text.

  2. Under Drawing Tools, choose Format.

    Shows the Drawing Tools tab on the ribbon in PowerPoint

  3. Do one of the following:

    • To change the color of your text, choose Text Fill, and then choose a color.

    • To change the outline color of your text, choose Text Outline, and then choose a color.

    • To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect you want.



Add pictures

On the Insert tab, do one of the following:

  • To insert a picture that is saved on your local drive or an internal server, choose Pictures, browse for the picture, and then choose Insert.

  • To insert a picture from the web, choose Online Pictures, and use the search box to find a picture.

    Insert Pictures dialog in PowerPoint

    Choose a picture, and then click Insert.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

  1. To open the notes pane, at the bottom of the window, click Notes notes button in PowerPoint .

  2. Click inside the Notes pane below the slide, and begin typing your notes.

    Shows the speaker Notes pane in PowerPoint



Give your presentation

On the Slide Show tab, do one of the following:

  • To start the presentation at the first slide, in the Start Slide Show group, click From Beginning.

    Shows the Slide Show tab on the ribbon in PowerPoint

  • If you’re not at the first slide and want to start from where you are, click From Current Slide.

  • If you need to present to people who are not where you are, click Present Online to set up a presentation on the web.

      1. Click File > Share > Present Online.

      2. Select the Enable remote viewers to download the presentation check box.

      3. Click Present Online.

      4. To send your meeting invitation to attendees, choose one of the following:

        • Copy Link – and paste it somewhere others can access it

        • Send in email

          Important:  You won’t be able to email your presentation directly from PowerPoint on a Windows RT PC. Instead you can open an email program, create your email, and attach the presentation to it.

          Shows End Online Presentation button in PowerPoint

      5. When you are ready to start your presentation, click Start Presentation.

      6. To end your online presentation, press Esc to get out of Slide Show View, and then on the Present Online tab, click End Online Presentation.

      7. To confirm that you want to end the presentation, click End Online Presentation.

        Shows dialog for ending an online PowerPoint presentation



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