This article is intended to illustrate basics of the Word Online Application as part of Office 365.

With the Word Online web app you'll use a web browser to create, view, and edit documents. 

Save changes

Word saves your changes automatically. Look on the status bar at the bottom left corner of web page. It will either show Saved or Saving while you are working on the document. 

Image of status bar in Word Online

Share documents online

Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their browser or mobile device.

Click File > Share > Share with People. Then type the email address of whom you'd like to share with.

Image of Share with People button in Word Online

Comment in the browser

A comment balloon shows where comments have been made in the doc.

Image of comment balloon in Word Online

Reply to comments, and check off items you’ve addressed.

Threaded comments in Word Online

Edit in the browser

If you try to type in the document and nothing happens, you’re probably in Reading view. Switch to Editing view: click Edit Document > Edit in Word Online.

Image of Edit in Word Online command

Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing, click Open in Word.

Open In Word from Edit view in Word Online

Work together on the same doc

To work together in Word Online, you edit a document as you normally would. If others are also editing it, Word Online alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon.

Image of authors in Word Online

Clicking on an author’s name jumps you to where they’re working in the doc. And you’ll see the changes they make as they’re happening. They can be working in Word Online, Word 2010 or later, or Word for Mac 2011.

Add a header or footer

Go to Insert > Header & Footer to add headers and footers to your document.

Click Options to choose how you’d like them to appear.

Image of Header and Footer Options menu in Word Online

Add page numbers

Click Insert > Page Numbers and then choose from the gallery where you’d like the page numbers to appear.

Image of Page Numbers gallery in Word Online

Select Include Page Count to show the current page number along with the total number of pages (page X of Y).

Find and replace text

Quickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence.

Image of Find pane in Word Online

Click Replace (or type Ctrl+H) to find and replace text.

Print in Word Online

Go to File > Print. Word Online creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.

Image of Print button in Word Online

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