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11.1. Information Technology Guidelines

Seminary Information Technology Resources and Internet Access Guidelines for Use may be obtained through the Department of Information Technology (IT) or on the Seminary’s website. Questions concerning the policy may be sent via email to For the complete Seminary IT Policy/Guidelines, visit, and click on “Policies and Documents.”

11.1.1. Computer Use Policy

The Seminary makes computing and network resources available to its students for their use while they are members of the Seminary community.

It is important to note that the computer equipment, computer files, computer network, electronic mail system, and software furnished to students are the Seminary’s property. Those who are connected to the network and/or who otherwise avail themselves of the Seminary’s network or computer resources are therefore expected to use the technology in a responsible, considerate, and ethical manner. Likewise, students may not use the Seminary’s computer network and equipment for personal financial gain.

All data, documents, and other information created or stored on the Seminary’s computers or in the Seminary network, including all incoming and outgoing electronic mail, are the property of the Seminary. Students cannot and should not have any expectation of privacy with regard to any data, documents, electronic mail messages, or other computer files or documents created or stored on computers within or connected to the Seminary’s network, nor should students have any expectation of privacy with respect to any such items on which they have worked while connected to the Seminary’s network.

All Internet data that is composed, transmitted, or received via the Seminary’s computer communications systems is considered part of the official records of the Seminary and, as such, is subject to disclosure at any time to Seminary supervisors and officers, to law enforcement officials, and/or to other third parties. Consequently, you should always ensure that the information contained in Internet electronic mail messages and other transmissions is accurate, appropriate, ethical, and lawful.

The Seminary strives to maintain a community free of harassment and is sensitive to the diversity of its members. Therefore, the Seminary prohibits the use of its computer network, including its electronic mail system, and the access it provides to the Internet, in ways that are disruptive, offensive to others, or harmful to morale. Such misuse includes, but is not limited to, the display or transmission of sexually explicit images, messages, and cartoons, ethnic slurs, racial comments, off-color jokes, or anything that may be construed as harassment or showing disrespect for others.

Data that is composed, transmitted, accessed, or received via the Internet must not contain content that could be considered discriminatory, offensive, obscene, threatening, harassing, intimidating, or disruptive to any employee or other person. Examples of unacceptable content may include, but are not limited to, sexual comments or images, racial slurs, gender-specific comments, or any other comments or images that could reasonably offend someone on the basis of race, age, sex, religious or political beliefs, national origin, disability, sexual orientation, or any other characteristic protected by law. For the full Seminary IT Policy/ Guidelines visit, and click on “Policies and Guidelines.”

11.1.2. Email Use Policy

The Seminary maintains an email system for the conduct of business within and outside the Seminary. The Seminary emails students at their “ptsem” address as an official and sometimes the sole method of communication on a variety of issues. As such, students are expected to check their “ptsem” email on a regular basis. Failure to do so is at the student’s own risk and in such circumstances a student may not use as a defense the fact that he or she has not read the email at issue. The email system hardware is the property of the Seminary. Additionally, all messages composed, sent, or received on the email system are and remain the property of the Seminary. Said messages are not the private property of any student. The email system is not to be used to create any offensive or disruptive messages. Among those that are considered offensive are any messages that contain sexual implications, racial slurs, gender-specific comments, or any other comment that offensively addresses someone’s age, sexual orientation, religious or political beliefs, national origin, or disability.

The Seminary reserves the absolute right to review, audit, intercept, access, and disclose all messages created, received, or sent over the email system for any purpose, with or without notice. The contents of email obtained by the Seminary may be disclosed within the Seminary without the permission of the student. Policies of this nature are common among institutions that provide email service to their constituents, and seek to make the institution’s expectations for use of the system explicit. The Seminary intends to use its rights under this policy only in limited circumstances and only when it determines, in its sole discretion, that it has good cause to do so.

The confidentiality of any email message should not be assumed, and the use of passwords for security does not guarantee confidentiality. Even when a message is erased, it is still possible to retrieve and read that message. Notwithstanding the Seminary’s right to retrieve and read any email message, such messages should be treated as confidential by all students and may be accessed only by the intended recipient. Students are not authorized to retrieve or read any email message that is not sent to them.

Any student who violates this policy or uses the email system for improper purposes shall be subject to discipline, up to and including immediate dismissal from the Seminary.

11.2. Educational Technology

11.2.1. Computer Resource Centers (CRCs)

The Seminary operates two Computer Resource Centers (CRC) that are available for student use. Each CRC has high-speed connections to the Seminary network and permits printing to laser printers.  CRCs are intended for student use only. The usage of CRCs by dependents under the age of 18 is strictly prohibited. In addition, dependents under 18 must be accompanied by an adult at all times. Stuart Hall CRC

The Stuart Hall CRC is located on the lower level in room B19 and is open twenty-four hours a day, seven days a week. The coordinator’s office for both CRCs is housed here, and staff ordinarily are available during regular business hours. Library Computer Workstations

The library has dual boot(Mac and Windows) workstations dispersed throughout the building on the west side of the building on the lower level, second and third floors. Assistance can be found at one of the Service Desks in the library. Four stand-up stations are in the Concourse and one on the second floor in the South Gallery for quick research and Internet use. In addition, wall-mounted iPads are located near the elevator and west stairwell. 501 Farber CRC

The 501 Farber Road lounge (W14) is located on the west end of the building on the first floor at the Charlotte Rachel Wilson Campus, and is open twenty-four hours a day. CRC Staffing

The CRCs are not staffed. Stuart Hall has student assistants on the 2nd floor, who are available to help with file conversions, word processing problems, and Internet and email issues. Hours when staff are available, which differ by location, are posted at the facilities. Family Use of CRCs

The CRCs are provided primarily for use by students in conducting research, writing papers, and in general carrying out their studies. At the Charlotte Newcombe Center only, high-school age children of Seminary students may use the facility for school work with a guest ID until 11:00 p.m. No individual email account is provided under this arrangement. Seminary students have priority in the use of equipment, and children will be asked to relinquish their spot if the equipment is needed by a student. If a child younger than high-school age is present in the CRC, he or she must be accompanied by a student parent and is not to use the computers. Network privileges of the parent may be revoked if there are abuses of this policy.

11.2.2. Media Services

The soundproof narration booth may be reserved as available for high-quality audio recordings. More information can be found at the Educational Media website by visiting Media Services Activities

Media Services supports a growing variety of services within the Seminary community, including audiovisual assistance; media learning opportunities; audio and video recording, streaming, and duplication services; audio and video conferencing; personal consultation on the selection and use of technologies for curricular needs; and production of original media resources. Media Library

Over the years, Media Services has produced many original resources, and regularly records lectures and other campus events. This media library of more than 8,000 audio and video titles is available for checkout from the library, or individual titles may be downloaded at a nominal fee. Titles of all resources are included in the library’s online catalog as well as the Educational Media website. Media over the Campus Cable System

The main Seminary campus is served by a campus cable system, making local access channels and campus bulletin boards available for Seminary programming. A variety of curriculum resources, announcements, and original programming are scheduled for broadcast on this system at designated hours. Policies Governing Media Services

Policies governing Media Services are available on the website and at the Templeton Hall office. Particular attention is called to the following:

(1)   In order to guarantee availability and support, requests for services or equipment must be made at least five working days prior to the date needed. Only attested emergencies will be accommodated on an accelerated schedule.

(2)   Media services and equipment may be requested by campus organizations for their program needs and will be invoiced to the organizations through authorized ledger codes. (Requests must be submitted by the group moderator or a designated individual ONLY.)

(3)   Services and equipment may also be requested by individual students, for faculty-endorsed class projects.

(4)   Under some conditions, arrangements can often be made for recording classroom lectures if a student is ill or has been injured.

(5)   All equipment is provided with the understanding that loss or damage is the responsibility of the borrower, whether it be an individual or a campus organization.

(6)   Portable equipment can only be provided when an appropriate room with dedicated equipment is not available.

11.2.3. Printing

The Seminary annually provides each student with a substantial allowance for free printing on network printers. Additional printing beyond this provision is allowed only on a prepaid fee basis. There are no additional charges for the use of the lab facilities. As with all campus computer labs, users are responsible for supplying their own materials (CD-R, DVD-R, and laser approved specialty paper for professional quality projects; labels, photos, handouts).

11.2.4. Student Network Accounts

The student’s network account includes email privileges and Internet access at no charge. A network login ID, provided at the time of matriculation, is required for connecting to the network from all locations, including the CRCs, and is for the exclusive use of the student.

11.2.5. Policy Modification

The Seminary reserves the right to modify its usage policies, at any time and in its sole discretion, as it deems necessary. For more information and resources visit,

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