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(The following is from Microsoft Outlook 2011 for Mac. Other versions should be similar.)


To schedule a meeting in Outlook:


Either click "Calendar" on the bottom left of Outlook.


... OR click "New Items" > "Meeting" on the top left of Outlook.




Add your attendees and the time.


To check availability of your attendees, click "Scheduling" or "Scheduling Assistant" .


The bottom of the screen shows the availability of your attendees. The following screen shows that almost everyone is busy.

Drag the boxed-out area to a location where everyone is free, as shown below. The time will also change.


You can edit your message by clicking "Message" or click "Send" to schedule your meeting.




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